Programme Coordinator Affirmative Portfolios(EPWP)

Programme Coordinator – Durban – R17336.00 PM – 6 month temp contract
Start date 1 February 2020
Main Purpose of Job: To ensure that programmes are fully functional through facilitating, coordinating and supporting the Head: National Programme Design and Management / Regional Manager with the operational functions and administrative logistics, including programme office support.
Key Responsibility
Programme office support Management
o Develop and implement office management systems that facilitate in the smooth operation of
the office and support a pleasant working environment
o Assisting with the logistics of site office set up and maintenance requirements ate these offices
o Managing office procurement requirements
o Design and implement business continuity procedures to ensure business stability in the event
of a crisis
o Attend to health and safety requirements within the office environment
Document Management
o Facilitate the gathering of relevant information and reports of each programme
o Oversee storage and maintenance of existing documents within the document management
system.
o Provide training to users e.g. project teams, Project administrator’s on usage of electronic
version of the document management system.
o Monitor and update store information and data
o Maintain database of service providers, clients and other key stakeholders
Reporting
o Compile regular Technical Status Report
o Complete electronic document management system reporting
o Develop Office Business dashboard/scorecard
o Develop and Complete Learning s (lessons learnt) Report where / when required
o Compile Expanded Public Works Report (EPWP) Reports where / when required
o Compile Portfolio Management Office (PMO) Reports where / when required
o Complete Programme Project Reports
Knowledge Management
o Coordinate and monitor framework for documenting learning’s /lessons learnt.
(Quarterly reporting)
o Monitoring and evaluation of information from various departments within the programmes
o Provide quality analysis of information from departments to provide relevant reports, proposals
& recommendations to Regional Manager / Head: National Programme Design and
Management.
General Programme operational support
o Ensure new staff receive induction and orientation training and all details are loaded on the
relevant HR
o Creation and implementation of a system that create accessible information to all users within
the various programmes
o Provide operational and administrative support to the regional offices when required
o Maintaining a diary and meeting schedules management for the Regional Manager / Head:
National Programme Design and Management
o Liaison and facilitation of relationships with stakeholders including service providers and
government officials with Regional Manager / Head: National Programme Design and
Management
o Sourcing and booking venues and meetings rooms when required
o Ensure set-up for critical meetings are in order i.e. tools, documentations, projectors etc.
o Drafting, receiving approvals and distribution of relevant documentation (agenda’s, minutes,
report, presentations etc.) for meetings as required
o Ensuring smooth running of event and quick resolution of any issues on the day.
Qualifications & Experience
o Grade 12
o Relevant Admin or Business administration qualification (national diploma)
o 5-8 years’ experience in similar role
o Competent in MS Office package, Outlook, Excel, PowerPoint , Project and Word
o Experience in basic management
Affirmative Portfolios